How to Print a Report Card in PowerSchool

Education Admin February 25, 2025

PowerSchool provides an easy way for administrators, teachers, and parents to access and print student report cards. Whether you need individual or bulk report cards, PowerSchool’s interface allows for quick printing with customizable options. This guide will walk you through the steps to print a report card in PowerSchool.

1. Logging into PowerSchool

✔ Open your web browser and go to the PowerSchool login page. ✔ Enter your administrator, teacher, or parent credentials. ✔ Navigate to the PowerSchool dashboard.

2. Selecting Report Card Options

✔ From the main menu, click on System Reports (for administrators) or Print Reports (for teachers). ✔ Select Report Card from the list of available reports. ✔ Choose the student(s) or grade level for which you want to print report cards. ✔ If necessary, adjust filters for grading terms, attendance, or custom fields.

3. Configuring Report Card Settings

✔ Select the report card template that your school district uses. ✔ Choose the format (PDF, Excel, or direct print). ✔ Set additional options, such as including teacher comments, attendance records, or grades for specific terms. ✔ Ensure the correct date range is selected if applicable.

4. Printing Individual or Bulk Report Cards

For Individual Students:

✔ Navigate to the Student Selection page. ✔ Click on the student’s name, then go to Print Reports. ✔ Choose the Report Card template and click Submit. ✔ Preview the report before printing.

For Multiple Students (Batch Printing):

✔ Navigate to the Groups or Grade Level selection. ✔ Choose multiple students or an entire grade level. ✔ Click Run Report, then select Print. ✔ Save reports as PDF if needed for emailing or electronic records.

5. Troubleshooting Common Issues

✔ Report Card Not Displaying Correct Data: Double-check the grading period and template settings. ✔ Printing Alignment Issues: Ensure correct page setup and margins are configured in print settings. ✔ Missing Student Information: Verify that student records are updated in PowerSchool. ✔ Slow Report Generation: Large batch printing may take time; try running reports outside peak hours.

6. Final Thoughts

Printing report cards in PowerSchool is a straightforward process that allows for easy customization and distribution. By following these steps, schools can efficiently generate and distribute accurate report cards for students.

Frequently Asked Questions (FAQs)

Can I print report cards for an entire school?

✔ Yes, administrators can batch-print report cards for the whole school.

Can parents print report cards from PowerSchool?

✔ Some schools allow parents to access and print report cards through the PowerSchool Parent Portal.

What if my school uses a custom report card format?

✔ Ensure the correct custom template is selected in the Report Card settings.

By using these steps, you can efficiently print PowerSchool report cards with ease.